Remote Legal Assistant Job Description Template

Copy this, delete what doesn't apply, and add your systems and practice areas. A clear description gets better shortlists from any provider.

Remote Legal Assistant: [Firm name]

Location: Remote. Hours: [e.g. 9am–5pm US Eastern, Monday–Friday] ([full-time / 20 hours a week]). Reports to: [Office manager / Managing attorney]. Languages: English (fluent, written and spoken); Spanish [required / preferred].

About the role

We're a [number]-attorney [practice area] firm in [city/state]. You'll be the first point of contact for clients and keep our matters moving: calls, calendars, documents and case-management records.

Responsibilities

• Answer and route calls and emails; take accurate messages.
• Screen new enquiries using our intake script; book consultations.
• Manage attorney calendars for consultations and staff-entered deadlines.
• Request, track and file client documents (medical records, IDs, financial records).
• Keep case-management records up to date ([Clio / MyCase / Filevine / Smokeball / PracticePanther]).
• Draft routine correspondence from approved templates.
• Prepare invoices and payment reminders.
• Give clients status updates from the case notes.

Requirements

• [1–3+] years supporting a US law firm, ideally in [practice area].
• Experience with [case-management system] and [phone system].
• Excellent written English; [Spanish].
• Reliable internet, a quiet workspace, and availability during the hours above.

What you won't do

Give legal advice, set fees, or sign documents for the firm.

First 30 days

• Week 1: learn systems and scripts; shadow calls.
• Week 2: own scheduling and reminders.
• Week 3: own document requests and records updates.
• Week 4: handle intake calls; 30-day review.

How we'll measure success

Calls answered live, consultations booked, documents received on time, and records complete and accurate.

Using the template with a provider

Send it to two or three providers. Platforms like HireParalegals and Virtual Legal Assistants return a shortlist (typically within 24 hours); agencies like Get Staffed Up recruit to it. Ask each candidate to complete a short task from the description during the interview.